Privacy Notice

Updated: April 2026

Brussels Young Adult Choir (“BYAC”, “we”, “us”, “our”) is committed to safeguarding the personal data it processes in connection with its activities in accordance with applicable data protection laws.

1. Scope

This notice (“Privacy Notice”) explains how BYAC, acting as data controller, handles the personal data of its members, applicants, ticket buyers, concert attendees (including guest attendees), website visitors, newsletter subscribers, service providers and other partners (“you”,“your”), in the course of its activities.

2. Personal Data We Collect

We may collect your personal data at the occasion of concerts, membership application, newsletter subscription, communication related to event organisation, through public searches on professional or social-media databases or other similar occurrences where you provide us or publicly disclose personal data.

We may collect personal data, either directly from you or from third parties. For example, our services providers and website visitors may provide us with information about individuals other than themselves when interacting with us. If you are providing us with personal data of another individual, please ensure you have brought this Privacy Notice to their attention.

We may process your personal data via automated and paper-based data processing systems, as well as through specific devices such as photo cameras.

In the normal course of activities, we collect the following types of personal data:

• Contact information, such as your name, email address, phone number, job title, company affiliation;

• Relationship information that helps us do business with you, including e.g. where relevant financial information from our service providers;

• Contact preferences, such as, where applicable, your consent to receive direct marketing communications;

• Any information provided in correspondence or communication with us, such as via email, web contact forms or on the phone;

• Where applicable and with your consent, any information provided as testimonials about your experience of our concerts;

• Where applicable, photographs (for example, photos of the singers and/or the audience taken at our events); or

• Where applicable, technical information about your devices automatically collected when you visit our website, such as your IP address.

3. Use of Your Personal Data

We collect your personal data for a variety of purposes. The table below outlines, for each objective we pursue the legal basis for processing:

We may also process your personal data for any purpose permitted by law and compatible with the initial purpose of processing.

4. Disclosures and Categories of Recipients

We have taken measures to ensure that your personal data is processed in a manner that is compatible with the purposes indicated above. For the stated purposes, your personal data may be disclosed to, or received from, the following parties:

• A newly formed or acquiring organization if BYAC changes its legal status or merges with another organisation;

• Service providers, where necessary in the course of professional services they render to us (e.g. ticket processing website);

• If applicable, professional advisors, such as lawyers, bankers, auditors and insurers, where necessary in the course of the professional services that they render to us;

• Any recipient, if you have specifically consented to it (e.g. if you agree to provide a testimonial);

• Any recipient, if we are legally required to do so, such as by court order or applicable law; or

• Any recipient when reasonably necessary, such as in the event of a life-threatening emergency.

5. International Transfers

We may transfer your personal data to countries outside the European Economic Area (EEA) that have not been found by the European Commission to provide adequate protection. Where such transfers occur, we will ensure that adequate protections are applied either through appropriate contractual arrangements or as otherwise required by law to maintain the confidentiality, integrity, and security of your personal data. Please contact us if you would like to receive further information on the specific mechanism used by us when transferring your personal data out of Europe.

6. Information Security

We take precautions to protect personal data from loss, misuse, and unauthorized access, disclosure, alteration, and destruction, including via appropriate technical and organizational measures to protect your personal data.

7. Your Personal Data Rights

You have the right to:

• Access your personal data and to learn the origin of the data, the details of the data controller(s), the data processor(s) and the parties to whom the data may be disclosed;

• Withdraw your consent at any time where your personal data is processed with your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent;

• Update or correct your personal data so that it is always accurate;

• Delete your personal data from our records under certain circumstances, for example if it is no longer needed for the purposes indicated in this notice;

• Restrict the processing of your personal data in certain circumstances, such as where you have contested the accuracy of your personal data, for the period enabling us to verify its accuracy;

• Object to us processing your personal data or to tell us to stop processing your personal data (e.g. for marketing purposes). Once you have informed us of this request, we shall no longer process your personal data unless permitted by law; and

• Obtain your personal data in an electronic format and to request that we transmit this data to another company.

If you wish to exercise any of these rights, please contact us using the details provided under “How to Contact Us” below. 

There may be legal or other reasons why we cannot, or are not obliged to, fulfil a request to exercise your rights. We will use available lawful exemptions to your individual rights to the extent appropriate. If we decline your request, we will tell you why, subject to legal restrictions.

In some situations, BYAC may refuse to act or may impose limitations on your rights if, for instance, your request is likely to adversely affect the rights and freedoms of others, prejudice the execution or enforcement of the law, interfere with pending or future litigation or infringe applicable law.

You may exercise these rights free of charge. However, BYAC may charge a reasonable fee or refuse to act on a request if it is manifestly unfounded or excessive, in particular because of its repetitive character.

If you have any complaints, please contact us using the details provided under “How to Contact Us” below. You also have the right to file a complaint with the relevant data protection authority.

8. Personal Data Retention

Your personal data will be retained as long as necessary to achieve the processing purposes stated in this notice, such as as long as you remain a member of BYAC, including where applicable in accordance with our legal and regulatory obligations.

9. How to Contact Us

If you have any questions, requests or complaints related to how we process your personal data, please contact us at byac.info@gmail.com.

10. Updates

We may regularly review this Privacy Notice and may update it from time to time to reflect any changes to the way in which we treat personal data. We will post the updated Privacy Notice on our website. This Privacy Notice was last updated in April 2026